Shopify App
Clean books in QuickBooks, Automatically!
Your sales and payouts post into QuickBooks Online on their own — a tidy daily summary split by payment method, or an entry per order if you want the detail. Cash and card stay separate, payouts reconcile to the bank with fees handled, and re-syncing a day never duplicates an entry.
What it does
The whole month, already in the ledger.
Sales, shipping, discounts, refunds, tax, gift cards, and tips each post to the account you choose. Payouts post their own entries with processing fees, marketplace tax, and disputes handled. A payout that spans a month end splits so each month keeps its own revenue. Every run is logged, and every error comes with a fix.
Every feature on every plan, and no overage fees. The pricing page in your Shopify admin is always the authoritative one.
Questions
Common questions about this app.
What does QuickBooks Payouts Sync do?
It reads your sales and your Shopify Payments payouts and posts them into your QuickBooks Online company as journal entries. You choose the level of detail: a daily summary with one entry per payment method, a single combined entry per day, or one entry per order. Either way, each payout posts its own entry that reconciles to the deposit in your bank feed.
How does it keep cash and card separate?
Each payment method posts to its own QuickBooks account. Cash lands in your cash account, card money moves through a clearing account and out again when Shopify pays you, and PayPal or any other method gets its own account too. That is what makes the clearing account net to zero once a payout arrives.
What about fees, refunds, and tax?
Processing fees post to your merchant fees account from each payout. Refunds post on the day they happen, split the same way the sale was. Sales tax posts to your tax liability account; tax that the marketplace remits itself posts to its own account and nets out, so you are never left owing tax you did not collect.
Can it post to QuickBooks classes and locations?
Yes, once you turn on class and location tracking. You set rules — by order tag or sales channel — and each entry posts to the QuickBooks class and location you choose. It follows the rules you set rather than detecting a physical store on its own.
Will it duplicate entries if a day is synced twice?
No. Every entry is recorded when it posts, so re-syncing a day updates the entry that is already there instead of creating a second one. That also means a historical sync can be re-run safely.
What happens when a payout spans the end of a month?
The month that earned the revenue keeps it. Sales from the earlier month post at that month end and carry across, and the payout date entry reverses the carry and lands the deposit — so neither month borrows from the other when you close your books.
How far back can it sync?
Up to five years on a paid plan, from a start date you choose. During the free trial, historical syncing is limited to the most recent 31 days. Historical days post through the same path as daily syncing, so re-running a range never duplicates anything.
Does it access my customers?
It reads your orders, because it cannot total them otherwise, but it neither stores customer information nor sends any to QuickBooks. What it keeps from an order is the money and the payment method. The one exception is receipt and invoice posting, which is off until you turn it on: that mode posts each order as a sales receipt or an invoice, so it reads the customer on the order and sends the display name to QuickBooks. It keeps that name and the link between the two customers, and never an email address, phone number, or shipping address.
Does it write anything to my store?
No. It only reads from your store. Everything it writes goes to QuickBooks, and those entries are records in your own QuickBooks company — uninstalling the app does not remove them.
What if something fails?
It says so. Every sync run is logged, including runs with nothing to post, and every failure carries a plain explanation and a one-click fix — re-map an account, reconnect QuickBooks, or retry. An entry that does not balance to the cent is refused rather than posted.
How is it priced?
By how many orders it syncs in a billing cycle. Every feature is on every plan — plans differ only by volume — and there are no overage fees. Shopify handles the billing, and the pricing page in your Shopify admin is always the authoritative one for current plans, prices, and limits.
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